Iron Wolf Gym - Staff Rotas User Guide

Contents

Getting Started
Week Navigation
Reading the Rota Grid
Notes
Today’s Shifts
Refresh and Updates
Tips and Common Issues

1. Getting Started

1Log in and open the dashboard.

2Select Staff Rotas.

3The rota grid loads for the current week.

2. Week Navigation

Use the buttons above the grid to move between weeks.

Previous Week: view the previous Monday–Sunday week.
Next Week: move forward one week.
Week label: confirms the date range you are viewing.

Tip: If a week looks empty, check the week label first.

3. Reading the Rota Grid

The rota grid shows staff assignments by time slot and day.

Rows: hourly time slots.
Columns: days of the week.
Cells: staff name assigned to that slot.

Tip: Colors help you scan assignments at a glance.

4. Notes

Notes appear under the grid to highlight key items for the week.

Notes are imported from the rota sheet’s Notes column.
Each note includes the time slot it relates to.

5. Today’s Shifts

The Today panel summarises who is working today.

Name: staff member on shift today.
Shifts: list of time slots.
Summary: first and last shift times.

6. Refresh and Updates

The rota view refreshes automatically when new data is synced.

If you update the source sheet, changes appear after the next sync.
The system will also refresh when data updates are detected.

Tip: If you do not see an update, refresh the page or wait for the next sync interval.

7. Tips and Common Issues

Empty week: confirm the sheet week matches the selected week.
Missing names: check the sheet’s formatting or dropdown selections.
Notes missing: ensure the Notes column is filled in the sheet.
Unavailability: recorded on the Rota Generator page.